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Educational Vendors

Educational Vendors

Educational vendors are a valuable part of Cabrillo Point Academy (Charter School) community and offer flexibility of choice and supplemental educational services for the benefit of our students and families.

Requesting an Educational Service Vendor

  • Suggested Vendor Form: Families and teachers can make requests for Educational Service Vendors using the Suggested Vendor Form. Educational Service Vendors may not submit applications on their own without a request for their services from a family or teacher.
  • Suggested Vendor Application: Once the Cabrillo Point Academy Vendor Support Team receives the Suggested Vendor Form, they will verify if we can move forward with the suggested vendor.
  • Additional Documents:In addition to the Suggested Vendor Application, prospective vendors are required to provide documents to the Charter School which may include, but are not limited to:
    • A W-9 Form
    • Certificate of Liability Insurance
    • Vendor Agreement
  • Charter School Review and Approval: The onboarding process for a new vendor will depend on the vendors application. For example, an incomplete application may cause delays.

Educational Service Vendor Requirements

The Charter School is responsible for approving Educational Service Vendors and requests for educational services to ensure such services align with the charter petition, school budget, and a student’s course of study. The Charter School may, in its sole discretion, approve or reject educational vendor requests and parent/student requests for educational services from vendors. Vendor requirements include, but are not necessarily limited to:

  • Vendor must provide proof that all employees, contractors, or agents whose duties require contact with or supervision of students have completed mandated reporter and child abuse prevention training. This training is required annually. 
  • Educational services must be nonsectarian and non-discriminatory.
  • Vendors are required to execute the Charter School’s Vendor Agreement as part of providing educational services to students. The Charter School may terminate vendor agreements and partnerships in its sole discretion, based on the school's needs.
  • Vendor must not be affiliated with a private school. Vendor must not be, or appear to be, a private school offering services through a part-time program (e.g., after-school programs).
  • Vendor may not provide services for more than sixteen (16) core academic hours.
  • Vendors must follow all applicable health and safety guidelines issued by the State and County authorities, as well as any health and safety requirements set forth by the Charter School, to ensure student safety. This includes any COVID-19-related guidelines.
  • Services must be available to all students and should not require tryouts, auditions, testing, or other requirements to access them.
  • Charter School is responsible for paying for all approved educational services. A vendor cannot charge a parent/guardian a fee for educational services or require a parent/guardian to agree to pay a fee to access them.
  • A vendor cannot require a parent/guardian to volunteer as a condition of the student accessing educational services.
  • Vendor must complete background check(s) in accordance with the law.
  • Vendor must have a current and functioning website that outlines services.

Vendor Invoicing

Charter School will not pay for educational services before the Charter School approves the Educational Services Vendor. Educational Services Vendors will not be paid by the Charter School for educational services rendered without an Enrichment Certificate (purchase order).

The vendor can submit an invoice directly to invoicing@cabrillopointacademy.org after services are rendered. Vendors cannot submit an invoice for services that have not begun. Charter School cannot pay for services in advance.

Please note, all invoices submitted need to be itemized and have the following information:

  • Billed to Cabrillo Point Academy
  • Student Name, Enrichment Certificate Number, and Service Dates
  • A Unique Invoice Number and Invoice Date
  • Invoice Totals (line item total and invoice grand total)
  • Make Checks Payable to Vendor Name

Any incomplete or incorrect invoices will delay payment. Charter School will not pay invoices that are inconsistent with the referenced Enrichment Certificate.

Payment Status

Charter School endeavors to remit payments to our vendors under NET 30 terms. This means payment will be sent to the vendor within 30 days of the vendor’s invoice submission. Please note that incorrect invoice submissions from the vendor will delay payment. If you have questions, please email invoicing@cabrillopointacademy.org.